Support when you need it
COVID-19 has presented the public sector with an array of challenges that require decisive action.
As a public organisation, our priority lies with giving you - our public sector colleagues - the advice you need to make the right property and infrastructure decisions, at the right time.
This page has been created to show the Built Environment Consultancy Services framework can help you to quickly identify risks and create mitigation strategies in relation to shut downs, emergency projects, insurance claims, project impact reports and the proposed recommencement of works.
Whatever support you need, we are here to help.
Your strategic support tools
Reviews of any existing or forthcoming projects
Closure of your estate under Perfect Circle’s guidance will meet stringent safety regulations, be fully secured against crime and will ensure energy supplies to estates are reduced in an efficient way.
The BECS framework, led by Perfect Circle is designed to provide support in the following areas:
- 1. Identify project risks and possible mitigation
- 2. Establish value of work completed
- 3. Establish value of work remaining at restart
- 4. Review of proposed contract terms and protections
- 5. Review insurance policies (e.g. business interruption insurance)
- 6. Assess the actual schedule performance and planned
- 7. Assess the impact of material delays and shortages
You should always check with your insurers for any other terms and conditions which could invalidate your policy.
- Identify risks
- Establish facts
- Review protections
- Impact assessments
Analysis of current projects
Our teams are able to help you to determine the impact of COVID-19 in terms of timescales and scheduling:
- 1. Develop strategies with your project team to safely shut down and secure construction sites
- 2. Assess where work progress is at key dates of a project
- 3. Determine the work scope and schedule that needs to be completed
- 4. Create indicative completion schedules, highlighting attendant risks
- 5. Work with the project team to develop re-start strategies
- 6. Conduct site re-start reviews
- Assess works
- Shut down safely
- Risk identification
- Restart strategies
Taking care of your buildings
As many buildings and facilities will be closed for a period, this may allow urgent and otherwise difficult maintenance projects and other work to be carried out while the buildings are unoccupied.
Our expert consultants are able to support you with identifying when, where and how these activities can be undertaken.
In collaboration with our nationwide network of construction delivery partners, we can help you these necessary improvements made quickly, safely and cost effectively.
- Urgent repairs
Essential delivery at pace
The COVID-19 outbreak has forced public bodies to make some very difficult decisions in relation to progressing emergency projects.
These are schemes that no organisation wants to work on, but there is an imperative to deliver them with quick decision making and decisive action.
Should you require any emergency temporary or resilience works, our teams are on hand to support your procurement or implementation.
- Emergency schemes
- Resilience works
- Temporary projects
- Procurement advice
Examination of construction contracts
Our teams are able to help you assess the impact and risks attached to the following items:
- 1. Time overruns, schedule delays and cost overruns
- 2. Impact on project insurances including negotiating
- 3. Potential for higher costs
- 4. Material delays
- 5. Shortages
- Time overrun assessments
- Material delays
- Materials shortages
Independent COVID-19 project assessments
Our teams can prepare impact assessment reports on projects, systems and procedures on your behalf and would consider:
- 1. Contract terms and conditions
- 2. Project status and progress prior to the impact
- 3. Schedule impacts and recoveries
- 4. Downtime – partial slowdowns and site closures
- 5. Labour shortages
- 6. Fatality and disability
- 7. Materials and supply chain effects
- 8. Plant and equipment outages
- 9. Weather – projects ‘shunted’ into winter season
- 10. Quantum amounts reasonably due among the parties
- Project assessment
- Systems assessment
- Procedures assessment
One of the fastest routes to engaging with a professional services framework is a Term Service Agreement (referred to as an “Option G”).
This enables you to access professional services on a flexible and non-committal basis over a longer term, enabling continuity of personnel and consistency of service delivery.
You are able to call off a defined programme of works as individual projects or activities documented in a Task Schedule which is appended to the overarching Option G Contract.
This allows you to engage professional services on a defined project on a progressive phase-by-phase basis, with Purchase Orders instructing services captured in Task Orders in line with the Task Schedule.
Combine the above to provide a flexible call off arrangement to cover professional services across complex property transformation, regeneration or rationalisation programmes.
Retain complete control: there is no obligation on clients to draw down any services, at any time, or to the full specification/amount stated in the Task Schedule.
As an public body, you have statutory obligations, but the the journey to compliance is all about having a structured plan in place to get you where you need to be.
Our consultancy partners, Perfect Circle have put together this simple, one page document to help you identify the steps you need to take in order to meet your obligations.